Free RFP Response Template
Welcome to DynamicProposalsNZ’s free bid-winning resources. We are here to help you – businesses with great products or services who aren’t getting the success you deserve from submitting formal business proposals (responding to RFPs).
DynamicProposalsNZ has developed an easy step-by-step process and bucketloads of tips to help you. We introduce you to the latest support technology, including AI writing assistance and proposal management software, so that you can create great business proposals yourself for a fraction of the traditional time and cost.
Self-navigate through our free online resources or better still check out our online products or contact me directly for help.
Mary-Anne Webber, Founder DynamicProposalsNZ
Here is a free standard RFP Response template that you can use.
It’s very difficult to know what the best format or structure of a RFP or Tender response should be without seeing the actual RFP or tender request. Therefore I generally don’t recommend standard responses to RFP or tender requests – they don’t stand out to the buyer and they encourage us to take short cuts with our responses. Instead I think customised responses are far more likely be successful.
DynamicProposalsNZ Pro Tip#1: Always ask the buyer if they have a preferred format.
DynamicProposalsNZ Pro Tip#2: If the buyer has specified a format for the response, make sure you follow that format.
If the buyer hasn’t provided a format, here are 12 standard sections I would expect to see in an RFP or tender response format. I hope its helpful. Check out my other resources for more support, or contact me directly if you would like more support.
| Title Page | Buyers organisation name/logo Your organisation/logo Name of the service, project or product that is being requested What your document is eg Proposal, Information, Tender etc. |
| Contact details and date of submission | To: details From: details Date of submission |
| Contents | Contents page including appendices |
| Executive Summary | See my specific article What to include in the Executive Summary of your RFP or Tender Response |
| The Buyer | Show that you know and understand the buyer |
| The Requirement | Show that you know and understand the requirement |
| Your Organisation | Introduce your organisation, your credibility and why you are a good fit for the buyer |
| Your solution | Clearly outline your solution and why it is the best fit for the buyer |
| Fit with Evaluation Criteria | Specifically articulate your fit with the evaluation criteria |
| Price | Clearly and specifically state your price and what it includes |
| Why Us and Solution Summary | Summarise the benefits of working with your organisation and your solution |
| Value-Adds | Articulate any additional value-adds that may sit outside of the stated requirements |
| Timeline | Be clear on the delivery timeline |
| Terms and Conditions | Include the terms and conditions on which the offer is made, or confirm your acceptance of the buyers terms and conditions |
| Compliance Statements and documents | Include any specifically requested compliance statements or documents such as insurance policies that have been requested. |
DynamicProposalsNZ Pro Tip#3: Always, always, always show proof and give evidence to back up what you say.
Thanks for taking the time to read this DynamicProposalsNZ article. I hope it was helpful. I have written and evaluated 1,000+ business documents and hundreds of business proposals and tender responses. Let me put that experience and success to work for you. I love helping businesses put their best selves forward in bids, tenders and RFP responses.
Self navigate through my free online resources or better still check out my online products or contact me directly for help.
Mary-Anne Webber, Founder DynamicProposalsNZ
